Municipality of Jasper Council Highlights summarize decisions and issues from regular Council meetings. For a more detailed account of Council meetings check the Agendas & Minutes.
December 3, 2019
Jasper Artists Guild and the Legion seeking support
Council heard a presentation from the Jasper Artists Guild (JAG), who is seeking support to help offset the cost of rent at the Library and Cultural Centre and increase visitor traffic to the art gallery. The Legion is seeking support to update and revitalize the local cenotaph. Council will discuss these requests further at a future meeting.
Further discussion on the proposed 2020 operating and capital budgets
On November 26 and 27, the Municipality of Jasper held public budget meetings where staff presented the proposed operating and capital budgets for 2020. The public meetings marked the beginning of formal budget discussions for Council.
At the December 3 meeting, Council gave notice that decisions will be made on the interim operating budget and the capital budget at the next regular meeting on December 17.
The interim operating budget allows the Municipality to continue providing current services into the new year until the final operating budget is approved in the spring. Council and staff will continue discussing and making adjustments to the operating budget in the new year, before the tax rates can be set for 2020.
On the capital front, Council identified items that need more information or discussion prior to being considered for decision. Items that did not require more information are scheduled for decision at the December 17 regular meeting, enabling staff to begin working on approved projects early in the new year and secure competitive contracts.
For more information:
No changes until 2021 for Bylaw Enforcement staff
Council deferred implementing a decision on bylaw services staff designation until August 2021. Until then Administration will recruit Level 2 Community Peace Officers and a summer term position at the Municipal Compliance Officer level. More information on this item can be found in the September 17, 2019 highlights.
Jasper delegation to visit Japanese sister city in 2020
Council approved sending a delegation to Hakone, Japan (Jasper’s long-time sister city) in 2020. A budget for this delegation hasn’t been approved yet, but Administration is recommending approximately $10,000 be allocated to the delegation using funds from the Hakone Delegation Restricted Reserve and the Council Projects budget item.
The last time a delegation from Jasper went to Hakone was in 2012.
November 19, 2019
Traffic Advisory Committee disbands
Council passed the Traffic Advisory Committee Repeal Bylaw, which effectively disbands the Traffic Advisory Committee.
Adhering to its Strategic Priorities, Council is reviewing and evaluating municipal committee and board roles, structures and responsibilities. The Traffic Advisory Committee consisted mostly of municipal staff, who will continue to work together on traffic safety matters outside of the formal committee structure.
Records Management Bylaw and Policy
Council gave first reading to the Records Management Bylaw, which intends to set the foundation for improved and consistent records management practices for the Municipality of Jasper. The proposed bylaw and policy will support decision making; meet legislative, governance and operational functions; and protect the legal, fiscal, historical and other interests of the Municipality. This item will be back on the Council agenda in coming weeks and will be addressed during the upcoming 2020 budget presentations.
2019 debenture funds transferred to restricted reserves for 2020
Council approved transfers of 2019 operating dollars to restricted reserves so they can be accessed in 2020 for debenture repayment for the Recreation Complex Renovation – Phase 1 and the Wastewater Treatment Plant Renovation projects. While the funds were expected to be spent in 2019, changes in the borrowing timelines have pushed the first repayments to 2020.
More information on the Recreation Complex and the Waste Water Treatment Plant renovations is available in the October 15, 2019 meeting highlights.
Council cancelled its December 24, 2019 committee of the whole meeting.
Council gave notice that, at the next regular Council meeting, decisions will be made on the 895A Bonhomme Street staff house maintenance and repairs, and sending a Jasper delegation to Hakone, Japan in 2020.
November 5, 2019
The 2020 municipal budget process is underway. During the next few months Council will discuss capital budget requests and the operating budget, including funding requests from community organizations.
Habitat for the Arts and the Jasper Yellowhead Historical Society presented their requests at the November 5 meeting. The Jasper Municipal Library Board, the Jasper Victim Services Society and the Jasper Skate Park Committee are scheduled to present at the November 12 Committee of the Whole meeting.
Public budget meetings will also take place on November 26 to discuss the capital and operating budgets for Finance and Administration, Community and Family Services and Culture and Recreation; and on November 27 to discuss the capital and operating budgets for Operations and Protective Services. Both meetings are at 6 pm in the Quorum Room in the lower level of the Jasper Library and Cultural Centre.
Council is expected to make a decision on the 2020-2024 interim operating budget and the 2020-2024 capital budget in mid-December.
Studded Bike Tire Rebate Program
The Studded Bike Tire Rebate program is back for another season. A total of $5,000 is available for the program. Funding dollars have been allocated from the Environmental Stewardship reserve.
The program aims to assist Jasper residents in overcoming the financial barrier of purchasing studded winter bike tires and to support local bike shops. Seventy-five people partook in the last program.
A maximum of two coupons, at a value of $50 per tire, per resident will be available at the Administration Office later this month. Program details will be posted on the municipal website and social media.
October 15, 2019
Council received a presentation from Kristen Chambers, Chief Administrative Officer for the Evergreens Foundation, which provides affordable housing options for seniors in the region including Jasper’s Alpine Summit Seniors Lodge. Ms. Chambers highlighted that the property tax requisition for the Evergreens Foundation supports seniors lodge-type accommodations only, while other programs like rent subsidies and other accommodation facilities (such as Pine Grove Manor) are funded through other sources of funding, including provincial dollars. Detailed documentation on the Evergreens Foundation is available in the October 15, 2019 agenda.
Department Reports – Culture and Recreation
Work is ongoing at the Jasper Aquatic Centre, where the waterslide and stairs are being removed and other mechanical upgrades are taking place. The project is currently on schedule.
Department Reports – Community and Family Services
Wildflowers Childcare’s agreement with the provincial government to provide $25 a day childcare to Jasper families is set to expire on March 20, 2020. While no formal announcements have been made by the Provincial Government on whether the program will continue or not, municipal staff are preparing for rates to return to pre-subsidy levels next spring unless a new announcement regarding this grant program is made. These financial projections will be included in the 2020 operating budget and families using the service should prepare for the potential change in childcare rates.
Council gave third and final reading to the Recreation Complex Renovation Phase 1 Borrowing Bylaw and the Wastewater Treatment Plant Borrowing Bylaw. The two bylaws enable the Municipality of Jasper to borrow funds from the Alberta Capital Finance Authority to fund needed renovations and upgrades to municipal facilities. A complete list of items funded under the two bylaws is available below in the October 1, 2019 Council Highlights.
October 1, 2019
Mutlipurpose Hall Updates
Council approved the expenditure of $50,000 for the Multipurpose Hall moveable wall and ceiling tile replacement project. Earlier this year, the old Multipurpose Hall floor was removed and replaced with a new, more durable and more eco-friendly to maintain surface. This project came in under budget, allowing for the remaining funding to be re-directed to the moveable wall and ceiling tiles project, which was originally scheduled to take place in 2020.
Procurement Policy Update
Council approved a new Procurement Policy for the Municipality of Jasper, a document which outlines the steps municipal staff must take to purchase goods, services and construction. The policy was updated to meet current trade agreement requirements and provide greater clarity on the municipal purchasing process for staff and the public.
Recreation Complex Renovation and Wastewater Treatment Plant Borrowing Bylaws
Council gave second reading to the Recreation Complex Renovation Phase 1 Borrowing Bylaw (#219) and the Wastewater Treatment Plant Borrowing Bylaw (#220). After receiving third and final reading, the bylaws will allow Administration to incur debt with the Alberta Capital Finance Authority to finance projects approved during the 2019 capital budget process. Funds are slated to be expended as follows*:
*Dollar values for each project may vary depending on what grant funding becomes available. Municipal funds are maximized through accessing available grants.
September 17, 2019
Council sets borrowing terms for the Recreation Complex renovation and the WWTP renovation
Council approved 15-year borrowing terms for both the Recreation Complex renovation (Phase 1) debenture and the Waste Water Treatment Plant (WWTP) renovation debenture. Other proposed borrowing terms were 20 and 25 years. Council chose the shorter terms to reflect the life expectancy of individual infrastructure components associated with each project.
Boiler repairs for the Jasper Fitness and Aquatic Centre
Council approved the expenditure of $50,000 from reserves for repairs to a boiler at the Jasper Fitness and Aquatic Centre. Earlier this month, staff noticed there was a failure of the heat exchanger in one of the boilers. Without repairs to this boiler, the Jasper Fitness and Aquatic Centre would not be able to maintain consistent building and pool temperatures throughout the colder months.
Possible changes for Bylaw Enforcement staff
Council discussed the possibility of new training for the Municipality’s Bylaw Enforcement Officers to become Community Peace Officer (CPO) Level 1– which is a higher level of certification than the CPO Level 2 designation Jasper’s Bylaw Enforcement Services Staff currently hold.
Following a CPO Level 2 fatality in the Municipal District of Foothills in 2012, the Alberta Solicitor General is making mandatory changes to the provincial Peace Officer Program. All CPOs will now have to be trained, qualified and equipped as CPO Level 1 or become Municipal Compliance Officers (MCO).
Administration and Council discussed staff safety being the main factor, secondary is the desired service level which could remain as is with the CPO Level1 designation, or be reduced to an MCO service.
Council will discuss this item further at an upcoming committee of the whole meeting.
September 3, 2019
Council Signs the Violence Threat Risk Assessment and Intervention Protocol
In support of community health and nurturing mutually beneficial relationships, Council agreed to sign the West Yellowhead Community Violence Threat Risk Assessment and Intervention Protocol. The protocol was developed by Grande Yellow Public School Division to ensure a collaborative response to community and school safety.
Protocol partners agree to work together for the common goal of threat reduction by proactively sharing information, advice and support that assists in the prevention of a potential traumatic event.
Cancelled: September 10 Committee of Whole Meeting
Council cancelled its September 10 Committee of the Whole Meeting in order to focus on a Council and Management training session scheduled for the same day. The training session aims to foster enhanced Council-Staff relationships, as outlined in Council’s Strategic Priorities.
August 20, 2019
Operations Department Capital Budget
Following recommendations from the Director of Operations, Council agreed to cancel previously approved capital funding and reallocate the money to purchase better suited equipment for municipal service delivery. Council approved the purchase of a snow blower ($120K), which is expected to increase efficiencies and decrease costs for snow removal. Following a trial last winter, Operations staff noted that three to five times more snow per truck can be hauled when the snow is compacted using a snow blower.
Council also approved $48K to support the purchase a snow plow truck with a brine applicator and salt management technology; $32K to buy out two leased trucks; $70K for a new Toolcat – a small, multi-use machine that is compatible with current Bobcat attachments (brooms, plows, etc.); and $107K for asphalt repairs in areas that need it the most.
Waste Water Treatment Plant Capital Request
Council approved a project budget of $650,000 to repair the Jasper Waste Water Treatment Plant’s primary clarifier, a treatment tank where solid materials are mechanically removed from the effluent. The project will be funded from within the $2.2M capital budget Council approved for the Waste Water Treatment Plant earlier this year.
Council gave first reading to the Jasper Recreation Complex Renovation Borrowing Bylaw ($3.4M) and the Waste Water Treatment Plant Borrowing Bylaw ($2.2M).
During the 2019 capital budget process, Council approved a $3.7 million budget for the relocation of the Jasper Arena ammonia plant and related improvements, and a $2.2 million budget for necessary repairs at the Jasper Waste Water Treatment Plant. The Municipality has to borrow to finance these projects, which must be approved by bylaw. Following first reading, the Municipality must advertise the proposed bylaws to the public, who has the opportunity to review the bylaw and file a petition opposing the proposal.
All municipal bylaws must be read three times and receive certification from Parks Canada before being enacted.
Taxation of Hostelling International Property
Council passed Bylaw #218 – the Taxation of Hostelling International Property Bylaw.
According to the Municipal Government Act, Hostelling International (HI) properties are exempt from property taxes unless Council passes a bylaw to make the property subject to taxation. The passing of Bylaw #218 means the Hostelling International property, located on Sleepy Hollow Road, will be subject to taxes starting Aug. 20, 2020, unless Council and HI reach an agreement in lieu of taxes within the next calendar year.